The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

FUNCTIONS

• Provides administrative support to one or more managers with a focus on capital projects.
• Coordinate the processing of invoicing and other activities with vendors and suppliers.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and contractors.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience

• High school diploma required; Associate degree preferred.
• Three to five years of experience in an administrative role.
• Previous experience working with vendors and suppliers preferred.
• Peoplesoft knowledge preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to fifteen pounds at times.