Department: Information Technology
Reports To: Director of IT Operations
FLSA: Salaried Non-Exempt
Location: Clewiston, FL
Updated: 3/26/2026

Position Summary

The Administrative Assistant provides advanced administrative and clerical support to the IT department, managers, and teams. This role requires a high degree of professionalism, discretion, and initiative, along with the ability to manage competing priorities in a fast‑paced corporate setting. This position requires a higher level of responsibility, independent judgment, and proficiency in administrative procedures compared to entry level administrative roles.

Key Responsibilities

• Create purchase requisitions, process orders, receive invoices, and other financial documentation as required in SAP. Confirm receipt of delivery of materials and keep management informed.
• Create, route, and manage capital projects in SAP. Confirm receipt of delivery of materials and keep management informed.
• Charge purchase requisitions to the appropriate cost centers and GL accounts.
• Create new vendor accounts and oversee their approval process.
• Provide day‑to‑day administrative support to VP of IT, Directors, Managers, or business units.
• Provide management with relevant information or reports as requested.
• Monitor departmental deadlines and follow up on action items.
• Support administrative processes for onboarding and offboarding of employees (i.e., managing cell phone equipment, order business cards, miscellaneous supplies, etc.).
• Order envelopes, forms, and business cards for various departments.
• Administer mobility plans for approx. 650 to 700 devices including cell phones, smartphones, iPads, and MIFI devices through various mobility carriers for the organization. May require after-hours support for broken or lost phones, international coverage plans, or mobility plan issues.
• Arrange international coverage plans for employees traveling outside of the US for their company iPhones, iPads, and Mi-Fi devices.
• Review monthly phone bills and allocate overages to appropriate departments.
• Manage and reconcile credit card transactions for the IT department.
• Maintain filing systems (electronic and physical) and ensure accurate recordkeeping.
• Source and managing of office supplies for the IT department.
• Perform additional administrative projects and duties as assigned.

Required Qualifications

• High school diploma or equivalent (associate degree or relevant coursework preferred).
• 3–5 years of administrative experience in a corporate or professional services environment.
• Proficiency in Microsoft Office applications (Microsoft Office Applications, SharePoint & Teams)
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, work independently, and meet deadlines.

Preferred Qualifications

• Experience supporting management or professional staff.
• Familiarity with financial processes such as budgeting, invoicing, record management, expense reconciliation, and basic accounting processes.
• Experience using enterprise systems such as SAP and document management platforms.

Knowledge, Skills, and Abilities

• Professional judgment and discretion.
• High attention to detail and accuracy.
• Strong organizational and time‑management skills.
• Customer‑service mindset with a business‑focused approach.
• Adaptability in a dynamic, deadline‑driven environment.
• Ability to collaborate across departments and levels of the organization.

Work Environment & Physical Requirements

• Typical office environment.
• May require extended periods of sitting and computer use.
• Occasional lifting of office materials (up to 20 lbs.).

Work Schedule & Location

• Monday thru Friday 8:00 AM – 5:00 PM, Lunch from 12:00 PM – 1:00 PM. Sometimes, you might need to work outside regular hours. Employees will receive overtime pay for any hours worked beyond 40 hours in a single work week.
• Office Address: 111 Ponce de Leon Ave, Clewiston, FL 33440